Inserting, Importing, & Formatting Data in Access 2013 for Windows

Access 2013 (Windows)    |    Intermediate
  • 7 videos | 40m 45s
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After creating tables and fields, you're ready to add and format your data. Learn how to insert and format table data, create dropdown menus and validation rules, use external data, import address books, and create labels in Access 2013.


  • Inserting data into your table
    Formatting your data
    Creating dropdown menus
    Creating data validation rules
  • Using external data in your database
    Importing your address book from outlook
    Creating labels


  • 6m 7s
    Once you have created a data table in Access 2013, you can begin to add values and records. A record is a collection of related data values, organized according to the fields found in the table. A customer record, for example, could contain information such as the individual's first name, last name, title, and telephone number. In Access 2013, you can insert information using your keyboard, your mouse, or even tell Access to automatically insert data for each new record. FREE ACCESS
  • 6m 7s
    In Access 2013, you can make your data tables more attractive by changing the formatting settings applied to your fields, records and values. You can change the font, size, effects and even color of the data values that you have inserted into your tables. FREE ACCESS
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    3.  Creating dropdown menus in Access 2013 for Windows
    4m 14s
    Dropdown menus can be used to speed up data entry in your tables and limit the likelihood of spelling mistakes or typing errors appearing your records. In Access 2013, you can create your own data tables, specify exactly which values can be inserted, and even prevent users from diverging from your preset list. FREE ACCESS
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    4.  Creating data validation rules in Access 2013 for Windows
    7m 9s
    Data validation rules can be used to place limits on the information that can be inserted into your Access 2013 data tables. You can, for example, require users to complete a particular field before the record can be validated. You can also ensure that certain fields contain only unique values, thereby reducing the risk of duplicate entries. You can even use formulae and operators to validate certain data values. FREE ACCESS
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    5.  Using external data in your database in Access 2013 for Windows
    5m 31s
    In Access 2013, you can import data that was created or edited in a different program. This can spare you having to manually re-enter your data values or records. You can, for example, use the import to tools to transfer data taken from an Excel spreadsheet into your database. FREE ACCESS
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    6.  Importing your address book from Outlook in Access 2013 for Windows
    4m 48s
    If you have a number of contact entries stored in your Outlook 2013 address book and you want to use that data in Access 2013 you can import it into your database. This can save you having to copy and add the data by hand. In Access 2013, you can define the data that is imported, the format that is applied, and even the primary key used to identify unique records. FREE ACCESS
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    7.  Creating labels in Access 2013 for Windows
    6m 49s
    The data that you have added to your Access 2013 database can be presented in label form. You can, for example, extract the name and address data for individual customers and organize it into a sheet of labels, which can then be printed out. FREE ACCESS


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