Organizing Email in Outlook 2013 for Windows

Outlook 2013 (Windows)    |    Intermediate
  • 17 videos | 1h 26m 44s
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It is important to keep your emails organized. Explore a number of organizational methods in Outlook 2013 that can help you, including how to tag, flag, sort, and filter emails; create and use folders; and handle junk email.


  • Tagging & flagging emails
    Categorizing your emails
    Deleting emails
    Organizing your emails
    Automatically organizing your emails
    Managing your conversations
    Creating favorite folders
    Creating a search folder
    Managing your imap folders
  • Using the search tool
    Configuring your search options
    Filtering your emails
    Sorting your emails
    Customizing your sort order
    Using conditional formatting
    Combatting junk mail
    Marking unwanted email


  • 5m 24s
    If you have not got the time to read all your emails but you do not want to forgot about them, you can use Outlook 2013's mark function to display your emails as unread or with additional tags to remind you to read them. FREE ACCESS
  • 5m 37s
    To better differentiate between the emails contained in your inbox, you can use the categorize function. As well as multiple predefined categories, Outlook 2013 also allows you to customize and create your own. FREE ACCESS
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    3.  Deleting emails in Outlook 2013 for Windows
    5m 5s
    If you need to free up some space in your email inbox, you can delete some messages. Once these have been deleted, you can permanently remove them or return them to their original folder via the Outlook 2013 deleted items folder. FREE ACCESS
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    4.  Organizing your emails in Outlook 2013 for Windows
    4m 56s
    If you get a lot of emails every day, you may soon find your inbox slow and unmanageable. You may even have problems locating the email you need. In Outlook 2013, you can create folders and subfolders to manage the emails that you receive. FREE ACCESS
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    5.  Automatically organizing your emails in Outlook 2013 for Windows
    5m 5s
    Are you tired of manually organizing your emails? Why not ask Outlook 2013 to do it for you? You can create rules to begin organizing your emails and manage your folders automatically. FREE ACCESS
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    6.  Managing your conversations in Outlook 2013 for Windows
    5m 17s
    When you reply to an email, you create an electronic conversation. This allows you to track and group the emails as a single exchange. In Outlook 2013, you can activate the conversation mode, which can be used to visualize the emails and replies that make up your conversation. FREE ACCESS
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    7.  Creating favorite folders in Outlook 2013 for Windows
    3m 31s
    Using Outlook 2013's favorites list, you can quickly access your frequently used folders and locations. These appear in their own section in your folders pane and can help you save time when accessing your emails. FREE ACCESS
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    8.  Creating a search folder in Outlook 2013 for Windows
    5m 55s
    Search folders are also sometimes known as virtual folders. In Outlook 2013, they can be used to visualize emails corresponding to a set of criteria that you have specified. These folders do not exist anywhere on your computer: they simply allow you to visualize certain emails that are stored elsewhere in your email client. FREE ACCESS
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    9.  Managing your IMAP folders in Outlook 2013 for Windows
    5m 24s
    IMAP folders are synchronized, allowing you to visualize the changes that you make to your account regardless of whether you access it via Outlook 2013 or via your webmail access-point. It is important to understand how IMAP settings work in order to get the best out of them. FREE ACCESS
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    10.  Using the search tool in Outlook 2013 for Windows
    6m 12s
    Outlook 2013's search function can help you quickly locate an email, contact entry or event that you are looking for. You can even search within an email to find the name of an attachment or an event that is mentioned. FREE ACCESS
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    11.  Configuring your search options in Outlook 2013 for Windows
    5m 38s
    If you want to be able to visualize Outlook elements in your Windows system search, you are going to need to make sure that it has been indexed. This can be done by adjusting the search options. It is even possible to adjust where your Outlook search is performed and the highlight color settings that are applied. FREE ACCESS
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    12.  Filtering your emails in Outlook 2013 for Windows
    4m 15s
    Using filters in Outlook 2013, you can define what is displayed and is not displayed in your inbox. You can for example choose to show only messages from a particular sender or emails that you have received after a certain date. FREE ACCESS
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    13.  Sorting your emails in Outlook 2013 for Windows
    4m 39s
    Outlook 2013 allows you to change the order in which your emails are displayed. Using the various sort options, you can rearrange your emails according to their category, size or sender. FREE ACCESS
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    14.  Customizing your sort order in Outlook 2013 for Windows
    3m 52s
    In Outlook 2013, you can customize the way in which your emails are sorted and displayed. You can also group or ungroup your sorted emails. FREE ACCESS
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    15.  Using conditional formatting in Outlook 2013 for Windows
    5m 16s
    In Outlook 2013, you can use the conditional formatting tools to change the appearance of certain emails in your message list. This can be very useful if you want to quickly identify emails from certain senders. FREE ACCESS
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    16.  Combatting junk mail in Outlook 2013 for Windows
    5m 39s
    At some point in time, you will probably receive junk (or spam) mail. Outlook 2013 can be configured to prevent junk mail arriving in your inbox. You can block addresses and even create safe lists that allow certain email accounts of domain names. FREE ACCESS
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    17.  Marking unwanted email in Outlook 2013 for Windows
    5m 2s
    In Outlook 2013, you can create rules to automatically identify unwanted emails and remove them from your inbox. This can be very useful if you receive easily identified junk emails or if you simply do not have the time to filter your emails yourself. FREE ACCESS


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