Organizing emails in Outlook 365

Outlook Microsoft 365    |    Intermediate
  • 9 videos | 33m 8s
  • Includes Assessment
  • Earns a Badge
  • Certification CPE
To be more productive, you can keep your Outlook emails well organized in different ways, for example deleting old emails. This course lets you discover how to use folders to manage your inbox and search for emails. You will also learn how to handle junk email, archive emails and create email rules.


  • Discover the key concepts covered in the : organizing emails course
    Delete emails from your inbox
    Clean up and ignore conversations
    Create folders to organize and manage mails
    Create search folders to automatically find and organize emails
  • Search for emails or items in your inbox
    Remove junk emails from your inbox
    Remove unwanted emails automatically with rules
    Archive emails from your inbox


  • 35s
    This video outlines the key content covered in the Proofing email course including, removing messages, organizing emails into folders and archiving email. FREE ACCESS
  • 4m 24s
    If you need to free up some space in your email inbox, you can delete messages. Once these have been deleted, you can permanently remove them or return them to their original folder via the Outlook Deleted Items folder. FREE ACCESS
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    3.  Cleaning up conversations
    4m 23s
    In order to manage your Outlook mailbox space, you can update, clean up and ignore conversations. In this video, you are also going to learn how to customize your conversation options as well as how to define the folder where conversations are saved. FREE ACCESS
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    4.  Organizing emails into folders
    3m 32s
    If you get a lot of emails every day, you may soon find your inbox slow and unmanageable. In this video, you are going to see how to create and manage folders in Outlook, as well as move and remove folders from Favorites. FREE ACCESS
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    5.  Using search folders
    4m 28s
    Search folders are also sometimes known as virtual folders. In Outlook, they can be used to visualize emails corresponding to a set of criteria that you have specified. These folders do not exist anywhere on your computer: they simply allow you to visualize certain emails that are stored elsewhere in your email client. FREE ACCESS
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    6.  Using the search tool
    3m 27s
    Outlook has an integrated search bar that you can access from your mailbox. This video will show you how to find emails and refine searches with filters. You will also discover how to use the advanced search tools to configure the search options. FREE ACCESS
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    7.  Combatting junk mail
    3m 49s
    You will probably receive junk mail (or spam) at some point in your mailbox. Outlook can be configured to prevent junk mail from arriving in your inbox and avoid you opening unwanted emails. You can even block addresses if you receive phishing or harassment emails. FREE ACCESS
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    8.  Marking unwanted email
    4m 59s
    In Outlook, you can create rules to automatically identify unwanted emails and remove them from your inbox. This can be very useful if you receive easily identified junk emails or if you simply do not have the time to filter your emails yourself. FREE ACCESS
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    9.  Archiving email
    3m 31s
    Archiving your emails will help free up space in your Outlook inbox. See how to move emails to your archive as well as set up AutoArchive settings to archive your emails automatically. FREE ACCESS


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