Saving Presentations in PowerPoint 2019 for Windows

PowerPoint 2019 (Windows)    |    Beginner
  • 15 videos | 1h 6m 31s
  • Includes Assessment
  • Earns a Badge
  • Certification CPE
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Explore the methods for saving, backing up, exporting, and protecting PowerPoint 2019 presentations. Key concepts in this 15-video course include how to save presentations; how to back up and recover presentations; and how to save your presentation as a PDF, a good format for sharing presentation. Begin by observing how to create a video presentation and run a slideshow automatically; how to create a presentation package, a tool which allows you to export elements you will need to deliver your presentation; and how to create a version of your presentation in Word. Next, learn how to use PowerPoint to check for compatibility issues that might be present in your document and help you correct them; how to edit your presentation properties; and how to access and configure layouts to adjust the print page layout. Finally, learn how to check for personal and confidential information in your presentation using the Document Inspector feature; how to protect presentations by adding password encryption; and how to use Compare function to differentiate multiple versions of a presentation.


  • save your presentation
    back up and recover your presentation
    save your presentation as a PDF
    export your presentation
    create a video presentation
    create a presentation package
    use your presentation in Word
    check for presentation compatibility issues
  • edit your presentation properties
    adjust the presentation's print page layout
    print your presentation
    create an accessible presentation
    check for personal information in your presentation
    protect your presentation
    compare two presentations


  • 5m 8s
    A key function in PowerPoint is the save function. This enables you to save your progress on a document and return to it later. The first time that you save a document, you will be required to insert the file's location on your computer, its name and also its format. Once you have saved your document, you can decide whether you want to continue to overwrite your existing save file every time you make a change or whether you create an entirely new save file. FREE ACCESS
  • 4m 22s
    See how to back up your PowerPoint presentation from a synced OneDrive account so that you'll always have another copy of your presentation saved. You can also access your presentation that were closed before being saved via your PowerPoint file settings.  FREE ACCESS
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    3.  Saving your presentation as a PDF in PowerPoint 2019 for Windows
    4m 27s
    A PDF file can generally be read by any computer. It is therefore a very good format for sharing presentations. In PowerPoint, you can export your file as a PDF. It is also possible to adjust how the file opens in the user's PDF reader, which slides are included, and even whether you include your presentation notes or not. FREE ACCESS
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    4.  Exporting your presentation in PowerPoint 2019 for Windows
    5m 34s
    If you want to share your presentation with a user who does not have PowerPoint, you may have to convert your document. The program features a wide variety of formats that can be used to store your presentation. You can even export individual slides as images. FREE ACCESS
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    5.  Creating a video presentation in PowerPoint 2019 for Windows
    5m 39s
    Do you want your slide show to run automatically? In PowerPoint, you can create a video version of the presentation you are working on. Before exporting your file as a video, you will need to prepare your slide show's timings and narration elements. FREE ACCESS
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    6.  Creating a presentation package in PowerPoint 2019 for Windows
    3m 43s
    PowerPoint's package tool allows you to export all the elements that you will need to deliver your presentation. This is particularly useful if you are intending to give your presentation using another computer or device. Once you have exported your package, you can transfer it to a USB key or burn it to a CD. FREE ACCESS
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    7.  Using your presentation in Word in PowerPoint 2019 for Windows
    3m 20s
    Create a handout version of your presentation in Microsoft Word. With the Word version of the document you can view thumbnail images of each side along with space to take notes or type in additional information next to each image.  FREE ACCESS
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    8.  Checking for compatibility issues in PowerPoint 2019 for Windows
    3m 55s
    PowerPoint can check for any compatibility issues that might be present in your document and help you correct them. This can help you to make sure that your file will be accessible and useable in older versions of the program. This is important as there are certain tools and features - such as WordArt effects - that are not supported fully or will experience fidelity losses in older versions of PowerPoint. FREE ACCESS
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    9.  Editing your presentation properties in PowerPoint 2019 for Windows
    6m 3s
    Your PowerPoint presentation contains additional information relating to the document. These properties, which cover data on the document author, its modification dates, and a host of other categories, are not stored in any slide. It is therefore important to know how to access this information and modify it. FREE ACCESS
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    10.  Adjusting the print page layout in PowerPoint 2019 for Windows
    3m 38s
    Before printing your presentation, you may need to adjust the page layout to include all the information in your desired format. See how to access and configure you print page layout in PowerPoint. FREE ACCESS
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    11.  Printing your presentation in PowerPoint 2019 for Windows
    3m 37s
    Once you are ready, you can print out the presentation that you have created in PowerPoint. This can be very useful if you want a hard copy of your document or if you want to annotate it by hand.  FREE ACCESS
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    12.  Creating an accessible presentation in PowerPoint 2019 for Windows
    5m 19s
    Before sharing your document, it is a good idea to make sure that is accessible. This involves using PowerPoint to check for any items or settings that might make the presentation difficult to read or use for certain individuals. FREE ACCESS
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    13.  Checking for personal information in your presentation in PowerPoint 2019 for Windows
    3m 34s
    If you are intending to share your presentation with other users, you should check for any personal or confidential information that might have been added. The PowerPoint document inspector can find comments, notes, and even off-slide objects. Once you have identified any elements that could be considered confidential or personal, PowerPoint can help you remove them. FREE ACCESS
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    14.  Protecting your presentation in PowerPoint 2019 for Windows
    4m 40s
    In PowerPoint, you can protect your presentation by adding password encryption. And if you want to discourage any additional editing, you can mark your presentation as finished. FREE ACCESS
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    15.  Comparing two presentations in PowerPoint 2019 for Windows
    3m 32s
    If you have multiple versions of a presentation, you can use the PowerPoint compare function to visualize exactly how your two files differ. You can cycle through each change that has been made and choose to accept it or reject it. FREE ACCESS


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