Sharing & Collaborating on a Document in Word 2019 for Windows

Word 2019 (Windows)    |    Beginner
  • 10 videos | 37m 2s
  • Includes Assessment
  • Earns a Badge
  • Certification CPE
Learners can explore how to share documents via e-mail or upload them to OneDrive and Sharepoint to collaborate with other team members, in this 10-video course. Word 2019 allows users to send documents via links, by choosing with whom to share the link and even adjust editing permission; this Word version comes with a chat feature to communicate with others in real time. Before sending a document via link, it must first be saved to OneDrive. Learn how to work collaboratively with multiple people, meaning that changes made by others to your document will be highlighted in your version so you can keep track of any updates. Continue by observing how to use inking tools in Word, with the Draw tab, to add artistic elements to documents; how to use different pens and tools available in this tab; and when you must use either a touch-screen device or a plug-in device allowing use of a stylus. Learn when you should install drivers or perform updates for this to work properly with Word. In order to practice what you have learned, you will find the Word document named Word 2019 for Windows: Sharing & Collaborating on a Document Exercise as well as the associated materials in the Resources section.


  • Send your document via email
    Share a document via onedrive
    Share your document via a link
    Manage link access and permissions
    Comment on a document
  • Collaborate on a document
    Follow and track document changes
    Annotate your document
    Compare two documents
    Merge multiple documents


  • 2m 20s
    If you want to send your document to a colleague, you can use the Word integrated email function. This tool automatically creates a new email in your default email client and adds your document as an attachment. You can even specify the file format that you want to send. FREE ACCESS
  • 4m 34s
    OneDrive is a Microsoft service which will allow you to save a document online so you can access if simply and efficiently anywhere you have an internet connection. This service can be accessed and used directly through Word. FREE ACCESS
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    3.  Sharing your document via a link in Word 2019 for Windows
    3m 4s
    With Word, you can share your documents via a link. You will not only see how to share a document via a link but how to configure the editing permissions for a document before sending the share link as well. If a coworker sends you a document saved in OneDrive, you can open it directly in Microsoft Word. FREE ACCESS
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    4.  Managing link access & permissions in Word 2019 for Windows
    3m 2s
    With Word, you can change the editing permissions for a link to be more restrictive or open, depending on your preferences. You will see how to modify the editing permissions and manage access to the shared link. FREE ACCESS
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    5.  Commenting on a document in Word 2019 for Windows
    2m 29s
    If there are multiple individuals working on your document, you may find the comment tool a useful way of collaborating and coordinating your additions and modifications. You can use the comment tool to leave notes or questions attached to particular text passages or images in your Word document. These comments can be visualized by every user with access to the shared document. FREE ACCESS
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    6.  Collaborating on a document in Word 2019 for Windows
    3m 4s
    Once you have shared a Word document with a collaborator, you will be able to work simultaneously on it, with updates made in real time. Any changes made by others will be highlighted in your document so that you can easily identify them. FREE ACCESS
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    7.  Following & tracking document changes in Word 2019 for Windows
    4m 45s
    When there are lots of individuals working on the same shared document, it is vital that you can all keep track of the changes that have been made. In Word, you can use the track changes tool to make sure that any changes that are made are highlighted in the document. These changes can then be viewed, accepted and rejected on an individual basis. FREE ACCESS
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    8.  Annotating your document in Word 2019 for Windows
    5m 23s
    With Word, you can use the inking tools available via the Draw tab. You will see how to use the different pens and tools available in this tab in order to annotate and correct your document. FREE ACCESS
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    9.  Comparing two documents in Word 2019 for Windows
    4m 47s
    If you have multiple versions of a document, you can use the compare function in Word to visualize exactly how your two files differ. If the track changes mode has not been used, then the compare function is a good way of revising your final version. FREE ACCESS
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    10.  Merging multiple documents in Word 2019 for Windows
    3m 34s
    If you have multiple versions of a particular document and you want to create a definitive version, you can use Word's compare and combine tools. These tools allow you to merge the two versions that you have created and decide exactly how the different modifications are integrated. FREE ACCESS


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