Inserting, Importing, & Formatting Data in Access 2016 for Windows

Access 2016 (Windows)    |    Intermediate
  • 8 videos | 35m 3s
  • Includes Assessment
  • Earns a Badge
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There is little value in an empty database table. Learn how to enter and import data, change formatting settings, create dropdown menus, enforce data validation, and create labels with your data.


  • Inserting data into your table
    Modifying the default editing settings
    Using external data in your database
    Importing your address book from Outlook
  • Formatting your data
    Creating dropdown menus
    Creating data validation rules
    Creating labels


  • 2m 38s
    Once you have created a data table in Access 2016, you can begin to add values and records. A record is a collection of related data values, organized according to the fields found in the table. A customer record, for example, could contain information such as the individual's first name, last name, title, and telephone number. In Access 2016, you can insert information using your keyboard, your mouse, or even tell Access to automatically insert data for each new record. FREE ACCESS
  • 3m 25s
    If you use Access 2016 a lot, you may find it useful to know how to customize the way in which you edit and move between records. By default, using the enter or arrow keys on your keyboard will take you to the next field in a record. If however you want to change that, you can do so via the Access 2016 options menu. FREE ACCESS
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    3.  Using external data in your database in Access 2016 for Windows
    4m 58s
    In Access 2016, you can import data that was created or edited in a different program. This can spare you having to manually re-enter your data values or records. You can, for example, use the import to tools to transfer data taken from an Excel spreadsheet into your database. FREE ACCESS
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    4.  Importing your address book from Outlook in Access 2016 for Windows
    5m 3s
    If you have a number of contact entries stored in your Outlook 2016 address book and you want to use that data in Access 2016 you can import it into your database. This can save you having to copy and add the data by hand. In Access 2016, you can define the data that is imported, the format that is applied, and even the primary key used to identify unique records. FREE ACCESS
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    5.  Formatting your data in Access 2016 for Windows
    3m 48s
    In Access 2016, you can make your data tables more attractive by changing the formatting settings applied to your fields, records and values. You can change the font, size, effects and even color of the data values that you have inserted into your tables. FREE ACCESS
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    6.  Creating dropdown menus in Access 2016 for Windows
    3m 35s
    Dropdown menus can be used to speed up data entry in your tables and limit the likelihood of spelling mistakes or typing errors appearing your records. In Access 2016, you can create your own data tables, specify exactly which values can be inserted, and even prevent users from diverging from your preset list. FREE ACCESS
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    7.  Creating data validation rules in Access 2016 for Windows
    5m 52s
    Data validation rules can be used to place limits on the information that can be inserted into your Access 2016 data tables. You can, for example, require users to complete a particular field before the record can be validated. You can also ensure that certain fields contain only unique values, thereby reducing the risk of duplicate entries. You can even use formulae and operators to validate certain data values. FREE ACCESS
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    8.  Creating labels in Access 2016 for Windows
    5m 44s
    The data that you have added to your Access 2016 database can be presented in label form. You can, for example, extract the name and address data for individual customers and organize it into a sheet of labels, which can then be printed out. FREE ACCESS


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