Saving Presentations in PowerPoint Microsoft 365

PowerPoint Microsoft 365    |    Beginner
  • 15 videos | 1h 10m 43s
  • Includes Assessment
  • Earns a Badge
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Explore ways to save, export, and share a presentation created in PowerPoint for Office 365 in this 15-video course. First, learn how to save a presentation on a PC, and in a OneDrive account. You will then learn how to share your presentation in different formats. This course demonstrates how to create a video version of a presentation by using PowerPoint. Next, observe how to create a handout version of your presentation in MS Word with thumbnail versions of each slide. You will learn how to save data on the document's author, its modification dates, and a host of other categories not stored on any slide. Continue by learning how to search your presentation for confidential or personal notes, comments, and off-slide objects that you do not want to share, and to remove them with PowerPoint tools. You will learn how to password-protect presentations. Finally, this course demonstrates how to compare multiple versions of a presentation, visualize the differences, and cycle through each change to accept or reject it.


  • save your presentation
    back up and recover your presentation
    save your presentation as a PDF
    export your presentation
    create a video presentation
    create a presentation package
    use your presentation in Word
    check for compatibility issues in your document
  • edit your presentation properties
    adjust the presentation print page layout
    print your presentation
    create an accessible presentation
    check for personal information in your presentation
    protect your presentation
    compare two presentations


  • 5m 48s
    A key function in PowerPoint is the save function. This enables you to save your progress on a document and return to it later. The first time that you save a document, you will be required to insert the file's location on your computer, its name and also its format. Once you have saved your document, you can decide whether you want to continue to overwrite your existing save file every time you make a change or whether you create an entirely new save file. FREE ACCESS
  • 4m 45s
    See how to back up your PowerPoint presentation from a synced OneDrive account so that you'll always have another copy of your presentation saved. You can also access your presentation that was closed before being saved via your PowerPoint file settings. FREE ACCESS
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    3.  Saving your presentation as a PDF in PowerPoint Microsoft 365
    5m 18s
    A PDF file can generally be read by any computer. It is therefore a very good format for sharing presentations. In PowerPoint, you can export your file as a PDF. It is also possible to adjust how the file opens in the user's PDF reader, which slides are included, and even whether you include your presentation notes or not. FREE ACCESS
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    4.  Exporting your presentation in PowerPoint Microsoft 365
    5m 39s
    If you want to share your presentation with a user who does not have PowerPoint, you may have to convert your document. The program features a wide variety of formats that can be used to store your presentation. You can even export individual slides as images. FREE ACCESS
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    5.  Creating a video presentation in PowerPoint Microsoft 365
    5m 59s
    Do you want your slide show to run automatically? In PowerPoint, you can create a video version of the presentation you are working on. Before exporting your file as a video, you will need to prepare your slide show's timings and narration elements. FREE ACCESS
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    6.  Creating a presentation package in PowerPoint Microsoft 365
    4m 46s
    PowerPoint's package tool allows you to export all the elements that you will need to deliver your presentation. This is particularly useful if you are intending to give your presentation using another computer or device. Once you have exported your package, you can transfer it to a USB key or burn it to a CD. FREE ACCESS
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    7.  Using your PowerPoint Microsoft 365 presentation in Word
    3m 38s
    Create a handout version of your presentation in Microsoft Word. With the Word version of the document, you can view thumbnail images of each side along with space to take notes or type in additional information next to each image. FREE ACCESS
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    8.  Checking for compatibility issues in PowerPoint Microsoft 365
    3m 42s
    PowerPoint can check for any compatibility issues that might be present in your document and help you correct them. This can help you to make sure that your file will be accessible and useable in older versions of the program. This is important as there are certain tools and features - such as WordArt effects - that are not supported fully or will experience fidelity losses in older versions of PowerPoint. FREE ACCESS
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    9.  Editing your presentation properties in PowerPoint Microsoft 365
    4m 20s
    Your PowerPoint presentation contains additional information relating to the document. These properties, which cover data on the document author, its modification dates, and a host of other categories, are not stored in any slide. It is therefore important to know how to access this information and modify it. FREE ACCESS
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    10.  Adjusting the print page layout in PowerPoint Microsoft 365
    5m 25s
    Before printing your presentation, you may need to adjust the page layout to include all the information in your desired format. See how to access and configure your print page layout in PowerPoint. FREE ACCESS
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    11.  Printing your presentation in PowerPoint Microsoft 365
    3m 15s
    Once you are ready, you can print out the presentation that you have created in PowerPoint. This can be very useful if you want a hard copy of your document or if you want to annotate it by hand. FREE ACCESS
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    12.  Creating an accessible presentation in PowerPoint Microsoft 365
    4m 57s
    Before sharing your document, it is a good idea to make sure that is accessible. This involves using PowerPoint to check for any items or settings that might make the presentation difficult to read or use for certain individuals. FREE ACCESS
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    13.  Checking for personal information in your presentation in PowerPoint Microsoft 365
    4m 9s
    If you are intending to share your presentation with other users, you should check for any personal or confidential information that might have been added. The PowerPoint document inspector can find comments, notes, and even off-slide objects. Once you have identified any elements that could be considered confidential or personal, PowerPoint can help you remove them. FREE ACCESS
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    14.  Protecting your presentation in PowerPoint Microsoft 365
    4m 38s
    In PowerPoint, you can protect your presentation by adding password encryption. And if you want to discourage any additional editing, you can mark your presentation as finished. FREE ACCESS
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    15.  Comparing two presentations in PowerPoint Microsoft 365
    4m 22s
    If you have multiple versions of a presentation, you can use the PowerPoint compare function to visualize exactly how your two files differ. You can cycle through each change that has been made and choose to accept it or reject it. FREE ACCESS


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