Ten common tools in PowerPoint 365

PowerPoint Microsoft 365 (2021)    |    Beginner
  • 11 videos | 49m 3s
  • Includes Assessment
  • Certification CPE
To make the most out of working in PowerPoint 365, you need to know your way around the interface as well as understand some of its frequently-used features. In this course, you will discover tools to identify and fix different kinds of issues in your presentations, from compatibility to accessibility. You will also learn how to print your presentation with your desired settings, view and edit your presentation properties, manage different versions of the same presentation, protect it from unwanted changes and search the web for content without opening your internet browser. Would you like hands-on practice? Go to the Resources section of the course and download the sample files to follow along with select videos.


  • discover the key concepts covered in this PowerPoint 365: Ten common tools in Powerpoint 365 course
    check for compatibility issues
    check the presentation for content that people with disabilities might find difficult to read
    edit a presentation's properties
    check the presentation for hidden properties or personal information
    adjust and print a presentation
  • adjust and print a presentation
    protect a presentation
    compare two presentations
    use the Search tool
    access and manage the version history of a presentation


  • 55s
    This video outlines the key content covered in the Ten common tools in Powerpoint 365 course, including checking your document for compatability and accessibility issues, adjusting and printing a document and comparing multiple versions of a presentation. FREE ACCESS
  • 4m 24s
    PowerPoint can check for any compatibility issues that might be present in your document and help you correct them. This can help you to make sure that your file will be accessible and useable in older versions of the program. This video aligns with MOS PowerPoint MO-300 Objective 1.5.3: Inspect presentations for issues. FREE ACCESS
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    3.  Checking for accessibility issues
    5m 9s
    Before sharing your document, it is a good idea to make sure that is accessible. This involves using PowerPoint to check for any items or settings that might make the presentation difficult to read or use for certain individuals. This video aligns with MOS PowerPoint MO-300 Objective 1.5.3: Inspect presentations for issues. FREE ACCESS
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    4.  Editing your presentation properties
    5m 14s
    Your PowerPoint presentation contains additional information relating to the document. These properties, which cover data on the document author, its modification dates, and a host of other categories, are not stored in any slide. It is therefore important to know how to access this information and modify it. This video aligns with MOS PowerPoint MO-300 Objective 1.2.3: Set basic file properties. FREE ACCESS
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    5.  Inspecting your document
    5m 24s
    If you are intending to share your presentation with other users, you should check for any personal or confidential information that might have been added. The PowerPoint document inspector can find comments, notes, and even off-slide objects. Once you have identified any elements that could be considered confidential or personal, PowerPoint can help you remove them. This video aligns with MOS PowerPoint MO-300 Objective 1.5.3: Inspect presentations for issues. FREE ACCESS
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    6.  Printing your presentation
    4m 38s
    PowerPoint makes it possible to print the slides of your presentation. In this video, see how to access printer properties and print settings, browse through the print preview and send your slides to the printer. This video aligns with MOS PowerPoint MO-300 Objectives 1.3.1: Print all or part of a presentation and 1.3.4: Print in color, grayscale, or black and white. FREE ACCESS
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    7.  Adjusting your print options
    4m 5s
    Before printing your presentation, you may need to adjust the page layout to include all the information in your desired format. See how to configure the layout to print slides, notes pages or handouts, as well as how to configure other print settings. This video aligns with MOS PowerPoint MO-300 Objective 1.3: Configure print setttings for presentations. FREE ACCESS
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    8.  Protecting your presentation
    5m 13s
    In PowerPoint, you can protect your presentation in several ways. See how to prevent accidental changes, how to mark it as final, how to require a password to open the file as well as how to add a digital signature to it. This video aligns with MOS PowerPoint MO-300 Objectives 1.5.1: Restrict editing, and 1.5.2: Protect presentations by using passwords. FREE ACCESS
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    9.  Comparing two presentations
    4m 58s
    If you have multiple versions of a presentation, you can use the PowerPoint compare function to visualize exactly how your two files differ. See how to cycle through each change that has been made and choose to accept it or reject it. FREE ACCESS
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    10.  Using the search tool
    4m 18s
    PowerPoint's search function allows you to search key words in your presentation, on your computer or on the web, directly from the application. See how to use PowerPoint's Search tool, explore the Search Pane and use the results to add content to your presentation. FREE ACCESS
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    11.  Managing your presentation version history
    4m 45s
    When you or a collaborator make changes to a presentation, PowerPoint saves those changes under different versions. You can view and restore previous versions by consulting the version history. If you want to prevent other users from making changes to the current versionm you can check out your presentation and check it back in later to allow editing. FREE ACCESS