Working with Document Libraries in SharePoint Online

SharePoint Online    |    Intermediate
  • 11 videos | 51m 32s
  • Includes Assessment
  • Earns a Badge
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Document libraries allow you to subdivide content for specific projects. Learners can explore libraries and how to create them, add files, configure lists, use version history, share and check out items, create alerts, and export lists and libraries in this 11-video course, recorded in a SharePoint Online environment. You will begin by observing how to create a library, which is a great way of sharing files with other users and editing documents together. Then explore how to add a file to a library; organize files, and configure a library. Delve into activating version history in SharePoint; share items from a library, and check out a document, very useful if you are intending to make important changes to it and want to prevent anyone else from making modifications when you do. Next, examine how to create alerts; how to activate the Require Approval setting for items in SharePoint; and learn how to download documents to your computer. The course concludes with an exploration of exporting libraries to other applications.


  • Create a library
    Add files to a library
    Organize files in a library
    Configure a library
    Activate version history in sharepoint
    Share items from a library
  • Check out a document
    Create alerts
    Require approval for items in sharepoint
    Download documents to your computer
    Export libraries to other application


  • 5m 59s
    Another key type of app that can be added to your SharePoint team site is the document or file library. This app type is used to store documents, images and other files on your team site. Libraries are a great way to share files with other users and editing documents together. FREE ACCESS
  • 5m 23s
    You can use your SharePoint libraries to store files on your SharePoint platform. As well as being able to create entirely new documents using Office 365 web apps, you can upload existing files from your local drive. Files can be uploaded individually or in batches: the latter is particularly useful if you have a large number of files to transfer. FREE ACCESS
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    3.  Organizing your libraries in SharePoint Online
    4m 44s
    The best way to organize your documents and files in a library is to use folders. In SharePoint, it is easy to create new folders and subfolders. Once you have created your folders, you can quickly drag and drop your files to their new location. FREE ACCESS
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    4.  Configuring a library in SharePoint Online
    5m 41s
    The way that your SharePoint library app functions can be adjusted. For file libraries, you can change how document versions are managed and view document library permissions. FREE ACCESS
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    5.  Activating version history in SharePoint Online
    3m 49s
    Once a document has been modified you will create a version history once you start making changes. If you would like to go back to a previous version of your document you can restore an older version from SharePoint. FREE ACCESS
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    6.  Sharing items in SharePoint Online
    5m 23s
    SharePoint is designed to facilitate sharing and collaboration with company colleagues. You can share a document that you have uploaded to your storage library quickly and easily. FREE ACCESS
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    7.  Checking out documents in SharePoint Online
    3m 18s
    Checking out a document can be very useful if you are intending to make important changes to it and you want to prevent anyone else from making any modifications while you do so. Once a document has been checked out in SharePoint, other users can only read or view it: if they want to modify it, they will have to wait for you to release your hold on it. Once you have finished making your changes, you can check the document back in. You can also leave comments relating to the changes that you have made, and even cancel your check out and abandon any changes that were made. FREE ACCESS
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    8.  Creating alerts in SharePoint Online
    4m 52s
    In SharePoint, you can create alerts that will keep you informed regarding the changes made to a particular document or item. This is very useful if you need to keep up to date on any activity relating to a particular item stored on the platform. You can set up email or SMS alerts, and even decide whether you receive immediate notification or a daily or even weekly activity summary. FREE ACCESS
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    9.  Requiring approval for items in SharePoint Online
    4m 9s
    If you want greater control over what is published or created on your SharePoint team site, you can activate the require approval setting for a particular app, list or library. FREE ACCESS
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    10.  Downloading documents to your computer in SharePoint Online
    3m 35s
    Documents that you have uploaded to SharePoint can be easily downloaded onto your local hard drive or device. This can be very useful if you want to create a backup copy of a particular file or if you want to have access to your document when you are offline. You can also share these locally-stored files via a USB key or a DVD, which can be helpful if a particular individual does not have access to your company SharePoint platform. FREE ACCESS
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    11.  Exporting libraries to other applications in SharePoint Online
    4m 39s
    You may find on occasion that you need to reuse data that has already been created on or uploaded to SharePoint. Rather than manually recreating the data in question, you can export the data from SharePoint to a variety of different programs. You can also create flows directly from SharePoint to manage your workflow. FREE ACCESS


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