Saving & Sharing Presentations in PowerPoint 2016 for Windows

PowerPoint 2016 (Windows)    |    Beginner
  • 18 videos | 1h 1m 29s
  • Includes Assessment
  • Earns a Badge
Rating 4.7 of 61 users Rating 4.7 of 61 users (61)
Once your presentation is done, you can save, export, and share it. Explore the methods for saving, backing up, exporting, and protecting PowerPoint 2016 presentations.

WHAT YOU WILL LEARN

  • Saving your presentation
    Backing up & recovering your presentation
    Saving your presentation as a pdf
    Exporting your presentation
    Creating a video presentation
    Creating a presentation package
    Using your presentation in word
    Checking for compatibility issues
    Editing your presentation properties
  • Adjusting your print page layout
    Printing your presentation
    Creating an accessible presentation
    Checking for personal information in your presentation
    Protecting your presentation
    Comparing two presentations
    Sending your presentation via email
    Sharing your document via onedrive
    Commenting on a presentation

IN THIS COURSE

  • 4m 9s
    A key function in PowerPoint 2016 is the save function. This enables you to save your progress on a document and return to it later. The first time that you save a document, you will be required to insert the file's location on your computer, its name and also its format. Once you have saved your document, you can decide whether you want to continue to overwrite your existing save file every time you make a change or whether you create an entirely new save file. FREE ACCESS
  • 5m 15s
    See how to back up you PowerPoint 2016 presentation from a synced OneDrive account so that you'll always have another copy of your presentation saved. You can also access versions of your presentation that were closed before being saved via your PowerPoint 2016 file settings. FREE ACCESS
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    3.  Saving your presentation as a PDF in PowerPoint 2016 for Windows
    3m 10s
    A PDF file can generally be read by any computer. It is therefore a very good format for sharing presentations. In PowerPoint 2016, you can export your file as a PDF. It is also possible to adjust how the file opens in the user's PDF reader, which pages are included, and even whether you include your presentation notes or not. FREE ACCESS
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    4.  Exporting your presentation in PowerPoint 2016 for Windows
    3m 26s
    If you want to share your presentation with a user who does not have PowerPoint 2016, you may have to convert your document. The program features a wide variety of formats that can be used to store your presentation. You can even export individual slides as images. FREE ACCESS
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    5.  Creating a video presentation in PowerPoint 2016 for Windows
    2m 46s
    Do you want your slide show to run automatically? In PowerPoint 2016, you can create a video version of the presentation you are working on. Before exporting your file as a video, you will need to prepare your slide show's timings and narration elements. FREE ACCESS
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    6.  Creating a presentation package in PowerPoint 2016 for Windows
    3m 35s
    PowerPoint 2016's package tool allows you to export all the elements that you will need to deliver your presentation. This is particularly useful if you are intending to give your presentation using another computer or device. Once you have exported your package, you can transfer it to a USB key or burn it to a CD. FREE ACCESS
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    7.  Using your presentation in Word in PowerPoint 2016 for Windows
    2m 40s
    Create a handout version of your presentation in Microsoft Word. With the Word version of the document you can view thumbnail images of each side along with space to take notes or type in additional information next to each image. FREE ACCESS
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    8.  Checking for compatibility issues in PowerPoint 2016 for Windows
    3m 23s
    PowerPoint 2016 can check for any compatibility issues that might be present in your document and help you correct them. This can help you to make sure that your file will be accessible and useable in older versions of the program. This is important as there are certain tools and features - such as WordArt effects - that are not supported fully or will experience fidelity losses in older versions of PowerPoint. FREE ACCESS
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    9.  Editing your presentation properties in PowerPoint 2016 for Windows
    3m 36s
    Your PowerPoint 2016 presentation contains additional information relating to the document. These properties, which cover data on the document author, its modification dates, and a host of other categories, are not stored in any slide. It is therefore important to know how to access this information and modify it. FREE ACCESS
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    10.  Adjusting your print page layout in PowerPoint 2016 for Windows
    2m 51s
    Before printing your presentation, you should check to make sure it is properly laid out. One of the changes to the 2016 version is that presentations are by default created in widescreen format. You can change this, along with the orientation and additional formatting elements, via the Design tab in PowerPoint 2016. FREE ACCESS
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    11.  Printing your presentation in PowerPoint 2016 for Windows
    3m 11s
    Once you are ready, you can print out the presentation that you have created in PowerPoint 2016. This can be very useful if you want a hard copy of your document or if you want to annotate it by hand. When it comes to printing your document, there are a number of different options that you can use to customize your printout. FREE ACCESS
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    12.  Creating an accessible presentation in PowerPoint 2016 for Windows
    3m 28s
    Before sharing your document, it is a good idea to make sure that is accessible. This involves using PowerPoint 2016 to check for any items or settings that might make the presentation difficult to read or use for certain individuals. This can include adjusting your object order and hyperlink appearance. FREE ACCESS
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    13.  Checking for personal information in your presentation in PowerPoint 2016 for Windows
    2m 39s
    If you are intending to share your presentation with other users, you should check for any personal or confidential information that might have been added. The PowerPoint 2016 document inspector can find comments, notes, and even off-slide objects. Once you have identified any elements that could be considered confidential or personal, PowerPoint 2016 can help you remove them. FREE ACCESS
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    14.  Protecting your presentation in PowerPoint 2016 for Windows
    3m 35s
    In PowerPoint 2016, you can protect your presentation by adding password encryption. And if you want to discourage any additional editing, you can mark your presentation as finished. FREE ACCESS
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    15.  Comparing two presentations in PowerPoint 2016 for Windows
    3m 42s
    If you have multiple versions of a presentation, you can use the PowerPoint 2016 compare function to visualize exactly how your two files differ. You can cycle through each change that has been made and choose to accept it or reject it. Once you have finished, you can save your revised presentation as a new file. FREE ACCESS
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    16.  Sending your presentation via email in PowerPoint 2016 for Windows
    2m 50s
    If you want to share your presentation with other users, you can send it via email. PowerPoint 2016 features an integrated email function which can be used to create a new email message with the presentation file automatically attached. Your email is sent using your default email client, and you can even choose the format that your presentation is sent in. FREE ACCESS
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    17.  Sharing your document via OneDrive in PowerPoint 2016 for Windows
    2m 54s
    OneDrive is a service offered by Microsoft which is used to store files online. It is associated with your Microsoft account (such as Live, Xbox and Outlook) and can be used to access your documents from any location with an internet connection. This service can be accessed directly via PowerPoint 2016. FREE ACCESS
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    18.  Commenting on a presentation in PowerPoint 2016 for Windows
    4m 20s
    If there are multiple individuals working on the same presentation in PowerPoint 2016, you can communicate with one another via the comments function. Users can also leave replies to different comment threads. Once the comments are no longer required, it is even possible to delete them. FREE ACCESS

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