Saving & Sharing Presentations in PowerPoint 365

PowerPoint Microsoft 365 (2021)    |    Beginner
  • 9 videos | 38m 45s
  • Includes Assessment
  • Certification CPE
When you have created and edited a presentation, PowerPoint allows you not only to save your changes but to share your presentation with others. In this course, you will learn how to save a presentation, automatically save edits to the cloud using AutoSave and create a copy of your presentation. You will also see how to export your file to a variety of different file formats, including PDF, images (JPEG) and video (MPEG-4). You will also discover how to create a presentation package for use on another computer and how to generate an editable, printable handout version of your presentation in Microsoft Word. Would you like hands-on practice? Go to the Resources section of the course and download the sample files to follow along with select videos.


  • discover the key concepts covered in the PowerPoint 365: Saving & sharing presentations course
    save a presentation
    export a presentation in different formats
    create a video presentation
    create a presentation package
  • create a presentation handout in Word
    share a presentation while saving to OneDrive
    share a presentation via email and link
    manage sharing permissions


  • 51s
    This video outlines the key content covered in the Saving and sharing presentations course, including saving presentations, creating a video presentation and creating a presentation handout in Word. FREE ACCESS
  • 4m 59s
    A key function in PowerPoint is the save function, which enables you to save your progress on a document and return to it later. See how to save a new presentation, how to save changes to an existing document, how to save a copy and how to configure AutoSave. FREE ACCESS
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    3.  Exporting your presentation
    5m 6s
    If you want to share your presentation with a user who does not have PowerPoint, you may have to convert your document. The program features a wide variety of formats that can be used, such as PDF, JPEG and older PowerPoint formats. This video aligns with MOS PowerPoint MO-300 Objective 1.5.6: Export presentations to other formats. FREE ACCESS
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    4.  Creating a video presentation
    5m 32s
    In PowerPoint, you can create a video version of the presentation you are working on. Before exporting your file as a video, you will need to prepare your slide show's timings and narration elements. See how to do it in this video. FREE ACCESS
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    5.  Creating a presentation package
    5m 22s
    PowerPoint's package tool allows you to export all the elements that you will need to deliver your presentation. This is particularly useful if you are intending to give your presentation using another computer or device. Once you have exported your package, you can transfer it to a USB key or burn it to a CD. This video aligns with MOS PowerPoint MO-300 Objective 1.5.6: Export presentations to other formats. FREE ACCESS
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    6.  Using your presentation in Word
    5m 32s
    Create a handout version of your presentation in Microsoft Word. With the Word version of the document you can view thumbnail images of each slide along with space to take notes or type in additional information next to each image. FREE ACCESS
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    7.  Saving & sharing via OneDrive
    3m 30s
    A recent feature in PowerPoint makes it possible to share your presentation with others when saving your file. In this video, see how to share your presentation while saving to OneDrive and set sharing permissions. FREE ACCESS
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    8.  Sharing an existing presentation
    4m 34s
    There are different ways to share a saved presentation with others in PowerPoint. You can send a copy of the presentation as an email attachment or, if the file is saved to OneDrive, you can share a link to give collaborators access to the same shared document. FREE ACCESS
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    9.  Managing sharing permissions
    3m 21s
    Once you have shared your presentation with others, PowerPoint allows you to view and manage who has access to the presentation and whether or not users can edit it. You can see who has direct access, manage links and permissions or stop sharing your presentation altogether. FREE ACCESS