Shaping Documents in Word 2019 for Windows

Word 2019 (Windows)    |    Intermediate
  • 10 videos | 41m 36s
  • Includes Assessment
  • Earns a Badge
  • Certification CPE
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Word 2019 offers users a series of advanced tools to help your readers find the information they need from your document. In this 10-video course, learners can explore ways to structure text to make it more readable. First, use cover pages, tables of contents, and Quick Parts to set out your ideas more clearly. You will observe simple but effective ways to craft a cover page, always a good way to give a brief, but relevant, summary of your document. Next, learn how to create an effective table of contents, giving your reader a great way to navigate your document; if your document is formatted properly with titles and subtitles, this can be done quickly without manual insertions, but you must confirm that the headings have been formatted correctly. Key topics covered here include how to insert bookmarks and captions, or short descriptions that help readers identify contents of an illustration, graph, or table; using the cross-reference function; and planning and restructuring your document. In order to practice what you have learned, you will find the Word document named Word 2019 for Windows: Shaping Documents Exercise as well as the associated materials in the Resources section.


  • Insert a cover page for your document
    Create a table of contents in your document
    Customize your table of contents in your document
    Create an index in your document
    Insert bookmarks in your document
  • Insert a caption in your document
    Create a table of figures in your document
    Use the document's cross reference function
    Plan and restructure your document
    Create a master document


  • 4m 11s
    A cover page can be used to introduce or present your document. Word features a library of different cover page styles that can be inserted into your existing document. A cover page can, for example, feature your document's title and author, and even a summary of the document or the company's name. These cover page styles are also highly customizable. FREE ACCESS
  • 4m 13s
    Word can automatically create a table of contents. If you have correctly formatted your document's titles and subheadings, you can quickly create your table of contents without having to insert any information yourself. All you need to decide is where to put the table and how you want to format it. FREE ACCESS
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    3.  Customizing your table of contents in Word 2019 for Windows
    4m 20s
    Once you have created your table of contents, you can begin to customize it. In Word, you can make a number of changes to the appearance and structure of your table of contents. You can even save your customized table and reuse it in other documents. FREE ACCESS
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    4.  Creating an index in Word 2019 for Windows
    5m 31s
    If you want to help readers to locate different elements of your document quickly and easily, you can insert an index. Once you have marked your index entries, you can use Word to generate your index and keep it up to date. FREE ACCESS
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    5.  Inserting bookmarks in Word 2019 for Windows
    4m 34s
    You can add bookmarks to your Word document. Once you have created a bookmark, you can create links to specified sections in your document. These bookmarks can help your reader to navigate within the document. FREE ACCESS
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    6.  Inserting a caption in Word 2019 for Windows
    4m 17s
    A caption is a small description that allows the reader to identify the contents of an illustration, chart or table. In Word, you can insert manual and automatic captions to annotate your illustrations. FREE ACCESS
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    7.  Creating a table of figures in Word 2019 for Windows
    3m 10s
    Inserting a table of figures into your Word document allows you to organize and keep track of the different illustrations that have been added. Similar to a table of contents, the table of figures can be adjusted to show the page number of the illustration and its name. It can also be updated automatically. FREE ACCESS
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    8.  Using the cross reference function in Word 2019 for Windows
    3m 29s
    In Word, you can use the cross reference function to display information relating to sections or passages in your document, such as the page number, heading, or even relative location. You can combine the cross reference and bookmarks function to improve navigation within your document. FREE ACCESS
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    9.  Planning & restructuring your document in Word 2019 for Windows
    4m 4s
    Word's Outline view is very useful for managing and restructuring your document. You can, for example, specify which heading level you want to visualize. You can also promote and demote individual sections in your document, and even change where your document's sections are placed. FREE ACCESS
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    10.  Creating a master document in Word 2019 for Windows
    3m 47s
    In Word, you can use the Outline view to create a master document. A master document contains one or more subdocuments, new or existing files that can be linked to or integrated fully into your master document. These subdocuments can then be accessed easily from a single central location. FREE ACCESS


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