Formatting Email Text in Outlook 2019 for Windows

Outlook 2019 (Windows)    |    Intermediate
  • 11 videos | 51m 53s
  • Includes Assessment
  • Earns a Badge
  • Certification CPE
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There are numerous formatting techniques that can be applied to Outlook 2019 e-mails. Discover how to format text, use lists, work with color, and manage your styles and style sets, in this 11-video course. Begin with a look at ways to format your text. You can change its appearance with various text formatting options. Then learn how to add color and text effects, such as highlighters, bold, italics, underline, and strikethrough. Also learn how to add custom colors using the Advanced Color tools. Learners next discover how to format the text in an e-mail by using the Alignment and Capitalization tools; ensure that text is laid out properly by using Line and Paragraph Spacing tools; and observe how to insert special characters. Browse the various text styles available in the styles gallery, moving between styles sets and customizing your default style settings in Outlook. Explore how to create your own text style, and then create a style set. Finally, observe how to create bullet and numbered lists, and then customize your lists.


  • Format email text
    Add color and text effects in email
    Use custom colors in email
    Adjust your text alignment and capitalization in email
    Space your email text
    Insert special characters in email
  • Use text styles in email
    Create a text style in email
    Create a style set in email
    Create bulleted and numbered lists in email
    Customize lists in email


  • 4m 51s
    When inserting text into an email in Outlook, you can change its appearance and make it look more attractive by using the various different text formatting options available. You can use these tools to adjust the font and size of your text. FREE ACCESS
  • 5m 28s
    Outlook's color and text effects can help a particular element in your email stand out. Find out how to change your text color, apply a highlighter effect, and use the standard and advanced text effects, including bold, italics, underline, and strikethrough. FREE ACCESS
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    3.  Using custom colors in Outlook 2019 for Windows
    5m 45s
    If you want to go further with color in your email, you can use the advanced color tools. Find out how to create custom colors, and use the advanced text formatting tools to add gradients, outlines, and special effects. FREE ACCESS
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    4.  Adjusting your text alignment & capitalization in Outlook 2019 for Windows
    5m 17s
    The text in your email can be formatted using the alignment and capitalization tools. This can help you structure your email and ensure that everything is clear and easy to read. Learn how to use the alignment tools and capitalize your text in a matter of seconds. FREE ACCESS
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    5.  Spacing your email text in Outlook 2019 for Windows
    3m 35s
    Ensuring that your text is properly laid out is essential if you want your email recipient to understand its contents and get the message. With the line and paragraph spacing tools, you can go beyond simple line breaks and change how your text is laid on the page. FREE ACCESS
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    6.  Inserting special characters in Outlook 2019 for Windows
    4m 3s
    Sometimes the standard keys on your keyboard aren't enough for what you're typing. This is where symbols and special characters come in. Learn how to browse Outlook's symbol and special character libraries, and insert your selection into your email body. FREE ACCESS
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    7.  Using text styles in Outlook 2019 for Windows
    4m 20s
    Text styles are a quick way of changing the appearance of your text and ensuring that your email has a polished and attractive overall look. In this video, you'll see how to browse the Styles gallery, move between Style Sets, and customize your default style settings in Outlook. FREE ACCESS
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    8.  Creating a text style in Outlook 2019 for Windows
    4m 27s
    If the text styles in the Outlook Styles gallery aren't enough, you can create your own. Learn how to take your custom formatting and save it as your own personal style, which you can then use in other emails. This is great if you have a particular set of formatting tools that you like to use, or your company has its own house style that you're expected to follow. FREE ACCESS
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    9.  Creating a Style Set in Outlook 2019 for Windows
    3m 17s
    If you have customized the style settings applied to the text in your email, you can save them as your very own Outlook Style Set. This will allow you to use the same combination of text styles in other emails, thereby saving you a lot of time when formatting your messages. FREE ACCESS
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    10.  Creating bullet & numbered lists in Outlook 2019 for Windows
    5m 20s
    If you want to create a structured list of data entries in your email, you can use the Outlook bullet and numbered list options. It is even possible to combine the two styles and create sublists. FREE ACCESS
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    11.  Customizing your lists in Outlook 2019 for Windows
    5m 31s
    In Outlook, there are a number of additional custom options available if you want to edit your bullet lists and sublists. You can adjust individual levels, change the number style, and even select your own bullet symbol. FREE ACCESS


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