Saving & Sharing Workbooks in Excel 2010 for Windows

Excel 2010 (Windows)    |    Beginner
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There are numerous ways to set up a document in Excel. Discover how to save, share, and manage your documents with Excel 2010.


  • Using predefined templates
    Managing your sheets
    Saving your document
    Saving your file as a PDF
    Recovering a previous version of your document
    Inserting footers & headers
    Setting your print area & table layout
    Adjusting your page layout
    Printing your document
  • Checking for compatibility issues
    Accessing & editing your document's properties
    Checking for personal information in your document
    Creating an accessible document
    Protecting your document
    Sharing your document via email
    Adding a comment to the document
    Adding a comment to the document


  • 4m 18s
    Excel 2010 comes with a large library of spreadsheet templates. These are predefined, preformatted workbooks that can be used to get started on a project quickly. Rather than creating everything from scratch, you can download a template and insert your data. If you need to adjust the template that you have downloaded, you can of course make your own changes as well. FREE ACCESS
  • 4m 59s
    Worksheets are used in Excel 2010 to manage different sets of data within a workbook. A single workbook can contain multiple worksheets, all of which can be modified and managed individually. If you want to get the most out of Excel 2010, you are going to need to know how to navigate between your worksheets and how to modify their properties, such as their position, their name, and even their color. FREE ACCESS
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    3.  Saving your document in Excel 2010 for Windows
    3m 55s
    Saving your Excel 2010 spreadsheets is an essential skill that allows you to work on your document over multiple sessions. You can specify the name of your file, where it is stored and the format it is stored in. Excel 2010 supports a large number of different file formats. FREE ACCESS
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    4.  Saving your file as a PDF in Excel 2010 for Windows
    3m 49s
    A PDF can be opened and viewed by the vast majority of operating systems and devices. It is therefore a very good format for sharing your workbooks and worksheets. Before sharing your document, it is a good idea to adjust your spreadsheet's page layout. Once this is done, Excel 2010 can quickly convert your document to PDF. FREE ACCESS
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    5.  Recovering a previous version of your document in Excel 2010 for Windows
    3m 29s
    If your device crashes while you are working on a spreadsheet, there is always the possibility that any recent unsaved changes you have made will be lost. You should know however that Excel 2010 performs regular backup operations on documents that you are working on. It is therefore a good idea to know how to browse through these backup copies in case your 'lost' document has been saved automatically. FREE ACCESS
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    6.  Inserting footers & headers in Excel 2010 for Windows
    5m 11s
    If you have additional information to insert in your spreadsheet - such as the document's author, the date it was printed, or its total number of pages - you may find the header and footer tools useful. Headers and footers are areas that are managed independently of any cells and which appear automatically at the top and bottom of every page in your document. They are therefore very useful for storing general information about the spreadsheet that you have open in Excel 2010. FREE ACCESS
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    7.  Setting your print area & table layout in Excel 2010 for Windows
    3m 20s
    Before printing your spreadsheet, it is a good idea to check how it is arranged on your page. Excel 2010 features a special view mode - Page Break Preview - which is very useful for visualizing the exact layout of your worksheet. There are also a number of other useful tools which you can use to adjust your worksheet's margins and print area. FREE ACCESS
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    8.  Adjusting your page layout in Excel 2010 for Windows
    3m 50s
    Before printing your document in Excel 2010, you should check to make sure it is properly laid out. You can choose the paper format, the margin size, and orientation, and even which additional formatting elements are printed as well. FREE ACCESS
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    9.  Printing your document in Excel 2010 for Windows
    4m 19s
    When it comes to printing your document, Excel 2010 gives you control over a large number of settings and variables. You can, for example, specify how many copies you want to print out, which pages you print, the orientation of your document, and even the paper format used by your printer. FREE ACCESS
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    10.  Checking for compatibility issues in Excel 2010 for Windows
    4m 41s
    Excel 2010 can check for any compatibility issues that might be present in your workbook. This can help you to make sure that your document will be accessible and useable in older versions of Excel. This is important as there are certain tools and features - such as SmartArt items - that are not supported fully or will experience fidelity losses in older versions of Excel. FREE ACCESS
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    11.  Accessing & editing your document's properties in Excel 2010 for Windows
    4m 12s
    Your Excel 2010 workbook contains additional information relating to the document. These properties, which cover information on the document author, its modification dates, and a host of other categories, are not stored in a worksheet. It is therefore important to know how to access this information and modify it. FREE ACCESS
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    12.  Checking for personal information in your document in Excel 2010 for Windows
    4m 14s
    Before sharing your document with other users, it is a good idea to check for any personal or confidential information that might have been added. The Excel 2010 document inspector can find comments, data inserted into headers and footers, and even hidden rows and columns. Once you have identified any elements that could be considered confidential or personal, Excel 2010 can help you to decide what to do with them. FREE ACCESS
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    13.  Creating an accessible document in Excel 2010 for Windows
    4m 48s
    Individuals with sight difficulties often use specialist tools to identify tags and other structural information embedded in your document. Excel 2010 features a document scan that can ensure that your spreadsheet is as accessible as possible for all users reading it. FREE ACCESS
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    14.  Protecting your document in Excel 2010 for Windows
    4m 49s
    If you need to protect the data that you have inserted into your Excel 2010 workbook, you can use the protection settings. You can choose to protect individual worksheets and their data contents, prevent users from restructuring your workbook or locking your entire document with a password. FREE ACCESS
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    15.  Sharing your document via email in Excel 2010 for Windows
    3m 16s
    You can use the integrated email function to very quickly send your Excel 2010 spreadsheet to other users via email. Your email is quickly created and you can adjust your email recipients and choose from different document formats, including XLS and PDF. FREE ACCESS
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    16.  Adding a comment to a document in Excel 2010 (Windows)
    2m 54s
    If there are multiple individuals working on your spreadsheet, you may find the comment tool a useful way of collaborating and coordinating your additions and modifications. You can use the comment tool to leave notes or questions attached to particular data entries in your Excel 2010 spreadsheet. These comments can be visualized by every user with access to the shared document. FREE ACCESS
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    17.  Using the Track Changes tool in Excel 2010 (Windows)
    3m 58s
    When there are lots of individuals working on the same shared document, it is vital that you can all keep track of the changes that have been made. In Excel 2010, you can use the track changes tool to make sure that any changes that are made are highlighted in the document. These changes can then be viewed, accepted and rejected on an individual basis. FREE ACCESS


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