Organizing Email in Outlook 2016 for Windows

Outlook 2016 (Windows)    |    Intermediate
  • 19 videos | 1h 15m 51s
  • Includes Assessment
  • Earns a Badge
Rating 4.3 of 123 users Rating 4.3 of 123 users (123)
To be productive, you need to keep your Outlook 2016 emails organized. Explore how to mark, flag, categorize, filter, and sort emails; use conversations and folders; use conditional formatting; and handle junk email.

WHAT YOU WILL LEARN

  • Marking an email as read or unread
    Flagging an email
    Categorizing your emails
    Deleting messages
    Organizing your emails
    Automatically organizing your emails
    Organizing your emails into conversations
    Using clutter
    Creating favorite folders
    Creating a search folder
  • Managing your imap folders
    Using the search tool
    Configuring your search options
    Filtering your emails
    Sorting your emails
    Customizing your sort order
    Using conditional formatting in your inbox
    Combatting junk mail
    Marking unwanted email

IN THIS COURSE

  • 2m 38s
    If you don't have time to file or reply to an email straight away you can always mark it as unread to find it easily. In Outlook 2016, you can mark an email from read to unread with ease. FREE ACCESS
  • 5m 15s
    If you don't have time to respond to or sort an email as soon as you receive it, you might want to mark it as unread or flag it so that you can easily locate it later. This tutorial will cover how to ensure those messages you can't get to right away are not lost in your inbox. FREE ACCESS
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    3.  Categorizing your emails in Outlook 2016 for Windows
    3m 59s
    If you want to label and quickly find your emails you can add a category. Add, edit and change the color of your categories to personalize your inbox. FREE ACCESS
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    4.  Deleting messages in Outlook 2016 for Windows
    5m 22s
    If you need to free up some space in your email inbox, you can delete some messages. Once these have been deleted, you can permanently remove them or return them to their original folder via the Outlook 2016 deleted items folder. FREE ACCESS
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    5.  Organizing your emails in Outlook 2016 for Windows
    4m 19s
    If you get a lot of emails every day, you may soon find your inbox slow and unmanageable. You may even have problems locating the email you need. In Outlook 2016, you can create folders and subfolders to manage the emails that you receive. FREE ACCESS
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    6.  Automatically organizing your emails in Outlook 2016 for Windows
    6m 3s
    Are you tired of manually organizing your emails? Why not ask Outlook 2016 to do it for you? You can create rules to begin organizing your emails and manage your folders automatically. FREE ACCESS
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    7.  Organizing your emails into conversations in Outlook 2016 for Windows
    3m 26s
    When you reply to a message a conversation is created. If you'd like to regroup your replies with the original email you can activate the conversation option within Outlook 2016. FREE ACCESS
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    8.  Using Clutter in Outlook 2016 for Windows
    4m 13s
    One of the new features of Outlook 2016 is the Clutter tool. With your Office 365 account Outlook will automatically remove unwanted emails from your inbox. See how to activate and use Clutter with ease. The Clutter tool is only available to Office 365 users with a qualifying installation. FREE ACCESS
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    9.  Creating favorite folders in Outlook 2016 for Windows
    3m 32s
    Using Outlook 2016's favorites list, you can quickly access your frequently used folders and locations. These appear in their own section in your folders pane and can help you save time when accessing your emails. FREE ACCESS
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    10.  Creating a search folder in Outlook 2016 for Windows
    4m 30s
    Search folders are also sometimes known as virtual folders. In Outlook 2016, they can be used to visualize emails corresponding to a set of criteria that you have specified. These folders do not exist anywhere on your computer: they simply allow you to visualize certain emails that are stored elsewhere in your email client. FREE ACCESS
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    11.  Managing your IMAP folders in Outlook 2016 for Windows
    3m 22s
    IMAP folders are synchronized, allowing you to visualize the changes that you make to your account regardless of whether you access it via Outlook 2016 or via your webmail access-point. It is important to understand how IMAP settings work in order to get the best out of them. FREE ACCESS
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    12.  Using the search tool in Outlook 2016 for Windows
    4m 31s
    With Outlook 2016 you have an integrated search bar just above you mailbox. See how to search and use the tools available with the search option toolbar. FREE ACCESS
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    13.  Configuring your search options in Outlook 2016 for Windows
    3m 50s
    If you want to be able to visualize Outlook elements in your Windows system search, you are going to need to make sure that it has been indexed. This can be done by adjusting the search options. It is even possible to adjust where your Outlook search is performed and the highlight color settings that are applied. FREE ACCESS
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    14.  Filtering your emails in Outlook 2016 for Windows
    3m 14s
    Using filters in Outlook 2016 you can define what is displayed and is not displayed in your inbox. You can for example choose to show only messages from a particular sender or emails that you have received after a certain date. FREE ACCESS
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    15.  Sorting your emails in Outlook 2016 for Windows
    2m 44s
    Outlook 2016 allows you to change the order in which your emails are displayed. Using the various sort options, you can rearrange your emails according to their category, size or sender. FREE ACCESS
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    16.  Customizing your sort order in Outlook 2016 for Windows
    2m 50s
    In Outlook 2016, you can customize the way in which your emails are sorted and displayed. You can also group or ungroup your sorted emails. FREE ACCESS
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    17.  Using conditional formatting in your inbox in Outlook 2016 for Windows
    4m 21s
    In Outlook 2016, you can use the conditional formatting tools to change the appearance of certain emails in your message list. This can be very useful if you want to quickly identify emails from certain senders. FREE ACCESS
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    18.  Combatting junk mail in Outlook 2016 for Windows
    2m 39s
    At some point in time, you will probably receive junk (or spam) mail. Outlook 2016 can be configured to prevent junk mail arriving in your inbox. You can block addresses and even create safe lists that allow certain email accounts of domain names. FREE ACCESS
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    19.  Marking unwanted email in Outlook 2016 for Windows
    5m 1s
    In Outlook 2016, you can create rules to automatically identify unwanted emails and remove them from your inbox. This can be very useful if you receive easily identified junk emails or if you simply do not have the time to filter your emails yourself. FREE ACCESS

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